ARX Group Bid Assistant - 100% (m/f) Invia

ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360° consulting, project management, and technical services in:

airports, bridges, buildings, cableways,
digital innovation, environment, equipment,
geology, geotechnics, hydropower, metros,
nuclear plants, oil & gas, pipelines, ports,
railways, river engineering, roads, traffic,
tunnels, and water/wastewater treatment.

With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how. The result is our uniquely "glocal" approach, which allows us to meet the specific needs of each community while incorporating international best practices. At ARX, smart minds strive for a sustainable future, transforming communities one innovative project at a time.

People are the heart and soul of ARX. We are a home for innovators, visionaries, and experts to develop talents, launch careers, and collaborate with fellow specialists. ARX values individuals. Believing their brilliance and determination will provide solutions to tomorrow's challenges, we welcome professionals who will both benefit from and enrich our team.

ARX, marks a significant expansion into the Middle East with its offices in UAE and KSA. This underscores our dedication to innovation and engineering excellence, bolstering our position in the dynamic GCC market.

For our office in Dubai, we are looking for

Bid Assistant - 100% (m/f)

The ideal candidate should have the ability to support bid and proposal preparation, coordinate with teams, manage proposal documentation, and ensure timely and compliant submission of tenders.

Responsibilities:

• Support Bid Managers in the preparation, coordination, and submission of proposals and tenders.
• Maintain proposal documentation including CV databases, project reference sheets, and submission records.
• Compile and format proposal documents using Microsoft Word and PowerPoint following company templates.
• Assist in preparing compliance matrices, proposal schedules, and submission checklists.
• Coordinate inputs from technical teams and subconsultants.
• Manage proposal folders and document control on SharePoint or internal systems.
• Support final submission preparation including document compilation, formatting, and packaging.
• Ensure all submissions meet client requirements and deadlines.
• Assist with maintaining proposal knowledge libraries and standard templates.

Requirements:

• Bachelor's degree in Business Administration, Engineering, or related field.
• 5-10 years of experience in proposal coordination, bid support, or tender administration.
• Strong proficiency in Microsoft Word, PowerPoint, and Excel.
• Excellent attention to detail and document formatting skills.
• Ability to manage multiple deadlines in a fast-paced environment
• Strong proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong proficiency in InDesign is an addition.
• Strong written and verbal communication skills in English.

Preferred Experience:

• Experience working with engineering consultancy, infrastructure, or construction companies.
• Familiarity with tender submissions, compliance documentation, and proposal formatting.
• Experience using SharePoint or document management systems.

We Offer:

• Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
• Exposure to cutting-edge projects driving Middle East / North African regions development.
• Personalized professional growth and developmental avenues tailored to your career aspirations.

If you would you like to join our highly motivated and very successful team please send us your complete application!